Success Stories: Conference Count

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Success Stories: Conference Count

Conference Stats

Event: Association Corporate Growth (ACG) Capital Connection – Texas Statewide Conference
Attendance: 1200
Number of Speakers: 3
Years Involved: 16
Number of Sponsors: 50
Number of Vendor Booths:
Involvement: AMC has been involved in the registration and event management of this roaming Texas conference for the past 16 years. We are responsible for handling the registration of 1200+ attendees and coordinating the onsite logistics including a women’s lunch the day prior to the conference and an off-site VIP reception requiring transportation.
Host Cities: Houston, Austin, Dallas and San Antonio

Event: PMI Houston Annual Conference
Attendance: 500 - 850
Number of Speakers: 3 keynotes, 5 workshops and 30 breakout speakers
Years Involved: 9
Number of Sponsors: 8
Number of Vendor Booths:
AMC has acted as the registration chair for the past nine years, website chair for the past three years and is now in charge of all logistics (AV, technology, vendor booth layout, stage set up and decoration, food and beverage, networking reception, venue negotiation and layout and hotel night room block), speaker coordination and confirmation (38 total speakers) and all email marketing for this event. AMC is responsible for a savings of over $10,000 from previous years due to venue contract negotiation and food and beverage management.
Host City: Houston

Event: ULI Houston Suburban (and Urban) Marketplace
Attendance: 350 - 400
Number of Speakers: 1 keynote, 2 tours and 18 panelists
Years Involved: 5
Number of Sponsors: 25
Number of Vendor Booths:
AMC is the event coordinator for this one day conference and is responsible for on-site registration, speaker prep coordination including conference calls with panelists to review topics and panel discussions, audio visual ordering and negotiation, venue contract negotiation and layout, sponsor attendance collection, speaker travel and housing, transportation coordination for tours, VIP reception selection, guarantee and negotiation. AMC was able to negotiate an $8,000 savings in audio visual cost for this event and came in under budget on expenses and over budget on sponsorship sales for a net profit of $95,000 for the organization.
Host Cities: Houston, The Woodlands, Sugar Land

Event: South Central Chapter AAAE
Attendance: 160
Number of Speakers: 1 keynote and 43 breakout
Years Involved: 1
Number of Sponsors: 40
Number of Vendor Booths:
AMC is the event manager for this two day conference and is responsible for online and on-site registration, speaker coordination, audio visual ordering, set up and negotiation, venue contract negotiation and layout, sponsor attendance collection, vendor booth placement, speaker travel and housing, menu selection and guarantee, mobile app set up and website integration, website build out and updates, welcome reception set up and food, Monday night happy hour event set up, entertainment and food and beverage, all marketing communication, program layout, sponsorship power point, hospitality suite set up and awards and door prizes. This event came in under budget and resulted in a $22,000 net profit for the organization.
Host Cities: Albuquerque, New Mexico

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